Security – We do have a problem with security in the University.
DO NOT LEAVE OFFICE DOORS OPEN OR UNLOCKED WHEN YOU ARE NOT IN THE ROOM. DO NOT LEAVE WALLETS, POCKETBOOKS, WATCHES, OR ANY VALUABLE PERSONAL ITEMS OUT IN VIEW OR UNATTENDED IN YOUR OFFICE.
The University is not covered by insurance for such losses. Report stolen or lost property to University Police at x2-7211 immediately.
Heating/Air Conditioning – Window units are maintained annually by Facilities Maintenance Personnel. At least 30 inches clearance is required in front of panel at all times. Furniture should not be pushed up against it unless you are prepared to move it out when maintenance is required. To allow proper circulation of air in the room, and to avoid accumulation of debris in vents which then clogs overflow drains and causes water leaks, the top ledge should be kept free of clutter [e.g. books/papers/plants]. Immediately report any trace of water on floor or ceiling to your dept staff RM 307.
Office Blackboards – Do not use blackboards for permanent recording of work or vital information. These boards are periodically washed or treated by the custodial crew and "DO NOT ERASE" signs may be ignored because of language barrier or maintenance schedules. Use at your own risk (PLEASE DO NOT COMPLAIN TO OFFICE - THIS IS A FAIR WARNING!) Chalk/eraser should not be removed from the offices, seminar rooms, or classrooms.
Furniture – Do not move furniture of any kind out of the offices, halls, building, or shelves from rooms, without permission of your department Chairman's office. Additional office furniture must be requested and purchased through your department. [Since most departments do not have budgets for furniture, you may be required to use your startup or grant funds for such requests if approved.] If you borrow an extra chair for a meeting, please return it. Be courteous. [Do not remove chairs from seminar rooms or classrooms; they are set up for a particular # of occupants. Immediately notify your department if classroom seating is inadequate.] PLEASE DO NOT WRITE ON FURNITURE OR WALLS. But, if you share an office, please do TAPE A PIECE OF PAPER CONTAINING YOUR NAME ALONG THE EDGE OF THE DESK UNIT, WHICH CAN BE REMOVED IF YOU RELOCATE TO ANOTHER OFFICE OR LEAVE RUTGERS; PLEASE DO NOT STICK PERMANENT LABELS ON FURNITURE OR WALLS THAT MAY CAUSE DAMAGE WHEN REMOVED.
Computer Equipment – (Whether ordered by grant or University funds) is considered University property and may NOT be removed from the building unless signed out. All tagged equipment remains property of department and must be returned to department should you leave Rutgers. No one may take equipment when they leave Rutgers unless you first have permission in writing from the Department Chair, AND a signed form from Property Management giving you permission to take specific equipment with you when you leave Rutgers.
Personal Furniture/Equipment/Carpeting etc – Do not bring personal furniture, equipment (e.g. computers, printers, appliances) into the building unless permission is first obtained from your Chairman's office. You are responsible for its removal at the end of your appointment at Rutgers. It is not to be "given" to someone else, unless that person again requests permission to keep it in an office. Rutgers University is not responsible for lost, or stolen items, or the disposal of old stuff you brought on campus.
Bad Weather – Rutgers rarely closes because of weather, and if classes are cancelled offices may remain open so you must listen closely. Weather announcements are made :
- on the Web at http://campusstatus.rutgers.edu
- by E-mail
- and by Radio/TV; listen for Rutgers University, New Brunswick/Piscataway Campuses.
- WCTC 1450 AM
- WRSU 88.7 FM
- WINS 1010 AM (NY)
- News 12 NJ(Channel 12) - Cablevision
- WCBS-channel 2
- WNBC-channel 4
- WABC-channel 7
Bugs/Mice/Roaches – These are attracted by food, large amounts of old paper, boxes etc. Keep your space clean and neat. If you must keep snacks, store in tin cans or air tight containers. If you happen to see a roach, notify your department immediately so it can request bait traps from Facilities before they multiply; these traps work far better than spraying poison around, which only chases them elsewhere.
Bulletin Boards – Check with your department (Chair's Office) about its posting rules for the bulletin boards. Notices found taped to painted walls and doors are subject to immediate removal by custodians. Do not use tacks or nails, especially on doors.
Boxes – When containing hourly exams, course work, etc. for pickup by students, boxes must be clearly marked "FOR STUDENT PICKUP" and may be left in hallways no longer than two weeks. Unmarked boxes of loose papers left on the floor are not allowed. [Check with your department about final exam regulations since these are not usually returned to students. (all exams are sent to UG office each semester)]
Garbage – Pickup in offices is only twice per week. Anything must be marked as "GARBAGE" if not in regular wastebaskets. Custodial personnel should not pick up unmarked material, but to be safe do not store anything you wish to save next to your wastebasket. Old phone books or journals may be left in the hall next to your door in small piles for disposal, but must clearly be marked "GARBAGE". If you plan to dispose of a large volume, please notify the Custodial Supervisor (x5-3638) or ask your department to arrange for a large basket or special pickup in advance.
Recycling – Recycling is mandatory in New Jersey and at Rutgers. Glass, certain plastics, office paper, aluminum soda cans must be put in hallway bins or sorted in office baskets individually labeled. Do not mix recyclables with real garbage. Watch for recycle logo on items. No logo - it's garbage. [Dirty cups, plates, lunch bags, kleenex, old scotch tape, paper clips, pens, etc. are examples of garbage.]
- Cardboard boxes must be separately cut up and left in hallway outside your door. Remove packing material to garbage cans, unless marked as recyclable matter.. follow instructions. Please be careful – do not put documents containing personal addresses, SSN's, grades etc. in the garbage. These items should be shredded. Ask in the office before clearing out.
- A pizza box, although cardboard, is contaminated with food and therefore is garbage.
- Many cartridges for printers and copy machines now come with enclosed labels for free return to companies. Keep boxes and paperwork and follow instructions when cartridge is replaced.
- Paper Recycle Bins are available upon request from custodial services, as are additional basket labels for
PAPER and GARBAGE
Fire/Emergency Evacuations Alarms – During a Fire/Evacuation Alarm, which is indicated via red boxes near stairwells which emit bright blue pulses and give off piercing shrieks, you are expected to CLOSE WINDOW, LOCK DOORS and quickly LEAVE THE BUILDING via the stairwell. Keep moving away from doors until everyone behind you is out of building. Don't stop to talk and block someone's exit.
YOU MUST GET OUTSIDE ONTO LAWN AREAS; MOVE AWAY FROM FALLING GLASS ZONES. BE AWARE THAT THE BRICK PATIO OUTSIDE THE LOBBY IS A BASEMENT ROOF; DO NOT REMAIN IN THAT AREA. REMAIN OUTSIDE UNTIL THE BUILDING IS CHECKED. ONCE ALARMS ARE TURNED OFF AND RESET BY EMERGENCY SERVICES PERSONNEL, YOU MAY RE-ENTER.
Elevators – Elevator cars have undergone complete renovation and upgrade within the past 10 years. Occasional breakdowns do occur due to heavy use, and misuse, of equipment. Enter car, press desired floor and wait. DO NOT bang on buttons, kick doors, or try to force doors open when they close; you may get stuck. If you get stuck, there is an emergency button on the lower panel which calls directly to police. Be sure to know what building you are in (and which car) since you will be asked to provide that information. Report any car problems – see Building Repairs
During Thunder/Lightning Storms or IN CASE OF FIRE YOU SHOULD NOT USE ELEVATORS, in the case of a power failure, cars may stop and may black out. Response time can be 15 minutes or more after you call for help, depending how far the foreman or emergency person on duty has to come across campus.
Lost & Found – The Lost & Found for the Hill Center only is in Hill 307. Items lost or found in the building should be turned in or called in immediately for recording (848-445-4130).
(Instructors: Please sweep through your classroom before leaving and pick up calculators, cell phones, course texts etc. left behind. Please do not give them to custodians or leave them behind - most likely they will not be there when the owner returns. You should leave a note for the owner to check with you or the building Lost and Found Office RM 307) Every effort is made to return items to proper owners when turned in. Please consider that it may be YOU looking for your phone or wallet the next time.
Fire Department Regulations Say
- No sleeping in offices. No cots, sleeping bags, air mattresses, etc... are allowed in offices.
- No cooking facilities such as hotplates, toaster ovens, electric coffee pots or microwaves are allowed in offices.
- No accumulation of old papers, envelopes, newspapers, boxes should be left in your office. Please dispose of material in proper recycling bins or baskets on each floor daily.
- If you must use an extension cord for any equipment, it must be a heavy duty cord, preferably with a surge protector which will flip off. Unsafe cords will be removed during inspections.
- Elevator problems, non-working heating/air conditioning units, windows which have blown open due to storms, etc. should be reported to the building administrator 848-445-4130 during regular office hours or by email to benitez@math.
- Phone problems should be reported to the department administrator. Be sure to provide the room number, phone extension, and type of problem.
Emergencies [heart attack, choking, severe injury, fire] – CALL EMERGENCY SERVICES - 911 on department phones. Other nonemergency calls (vandalism/ breakins /theft) may be made to University Police at 2-7211. Give your full name, Room #, Phone extension, exact location, and nature of the problem.
Vending Machines –Machines are located in the basement common area and in the first floorlobby for your convenience. Refunds are not available in the building - call the number on the machine.